Email server?

[TinStar]

So..  In our business we use Microsoft 360 as our main email but multiple of our users use gmail as their portal(forwarding/etc).  

I am looking for a solution so that we can stop paying for additional storage (what happens is we have all our email go to gmail and then that adds to gmail storage which is only like 15 gigs).  I was thinking setting up some sort of internal server to upload emails to or some sort of a solution to try and host our email internally to free up the cloud email storage through gmail/microsoft but also want to be able to access the internal emails easily/often/etc.

Does anyone have experience or suggestions for a solution to this?  This isn't like big corporate issues, we have 20 or so company emails but only a few people who have storage issues.

[strife]

Do they really need their emails stored on the server? I mean, I've had the same email address in gmail for almost 20 years and I've only used 2.5 GB... and if I cared, I could go through and delete a bunch of stuff. If I went through and deleted emails that I don't need that have attachments to them, I could probably get that down to less than 1 GB easy.

Hosting your own email server requires hardware, domain names, software etc that I doubt you're really interested in dealing with.

I would focus on cleaning out what isn't needed and if there are files that are regularly needed, saving them off to their phone.

If you have a couple users that you really think need more storage, you could purchase a google drive and get 100GB for fairly cheap and just share it. it's limited to the number of people you can share to(like 5), but may solve the issue with heavy users.

[Crice]

So..  In our business we use Microsoft 360 as our main email but multiple of our users use gmail as their portal(forwarding/etc).  

I am looking for a solution so that we can stop paying for additional storage (what happens is we have all our email go to gmail and then that adds to gmail storage which is only like 15 gigs).  I was thinking setting up some sort of internal server to upload emails to or some sort of a solution to try and host our email internally to free up the cloud email storage through gmail/microsoft but also want to be able to access the internal emails easily/often/etc.

Does anyone have experience or suggestions for a solution to this?  This isn't like big corporate issues, we have 20 or so company emails but only a few people who have storage issues.

If I was cheap I would just setup a NAS or network attached storage device. Find one with backup scheduling software. If you do a hybrid NAS you could do the backup, store data and access cloud data. Adjust settings to use onsite storage. 

If it's just a few people that have issues I would tell them to clean up and clean out old email. I assume they leave emails in the inbox with massive attachments.

[Crice]

Do they really need their emails stored on the server? I mean, I've had the same email address in gmail for almost 20 years and I've only used 2.5 GB... and if I cared, I could go through and delete a bunch of stuff.  If I went through and deleted emails that I don't need that have attachments to them, I could probably get that down to less than 1 GB easy. 

Hosting your own email server requires hardware, domain names, software etc that I doubt you're really interested in dealing with. 

I would focus on cleaning out what isn't needed and if there are files that are regularly needed, saving them off to their phone. 

If you have a couple users that you really think need more storage, you could purchase a google drive and get 100GB for fairly cheap and just share it. it's limited to the number of people you can share to(like 5), but may solve the issue with heavy users.

What he said..

[TinStar]

The biggest issue is because of our business and relationships and things of that nature, we need to recall emails from years in the past fairly often. Like I literally had to pull an email from 2012 last week, and because of that it gets problematic trying to clean up the bullshit. And, I can imagine their phones are backing up to their cloud as well, which I know for me I had 12+ gigs of storage being used with pictures and it completely disabled one of my gmail accounts until I deleted a bunch of crap(and turned off backup of pictures).

This isn't a major issue just kind of annoying. I was considering moving to a server and moving away from dropbox as well but in reality probably not a big enough expense to mess with.